Printable Blank Invoice (PDF)

When a paper invoice makes sense

Plenty of businesses still hand over a paper invoice on the spot: handymen, mobile mechanics, cleaners, landscapers, farmers market vendors, and anyone working where there's no laptop handy. Keep a stack of these in the truck or your bag and you can bill the moment the job's done.

• Lined spaces for your business and client info
• Invoice number, date and due date boxes
• A big line items table with quantity, rate and amount columns
• Subtotal, tax, total and amount paid
• Room for payment instructions and a thank-you note

Tips for paper invoices

• Number them in order and keep a copy of each one. A quick phone photo of the invoice before you hand it over works great.
• Write the due date clearly. "Due on receipt" is fine for small jobs.
• Write clearly. A smudged total is the fastest way to get a confused phone call instead of a payment.
• For bigger jobs or clients who pay by email, use the online invoice maker instead. It does the math and gives you a PDF you can send in seconds.

Filling it in on a computer

You can also open the PDF in a free PDF editor (like the one built into most browsers, Adobe Acrobat Reader's "Fill & Sign", or Preview on a Mac) and type into it. But honestly, if you're on a computer anyway, the invoice generator is quicker and does the totals for you.

Frequently asked questions